Consular Processing: Monday to Friday, 9:00 AM – 4:00 PM

Report of Birth


Reporting the Birth of a Filipino national born abroad is the recording of such vital event with the Philippine Statistics Authority (PSA) through the Consulate.

The Consulate General only accepts Birth Certificates issued by the following States: ILLINOIS, INDIANA, IOWA, KANSAS, MICHIGAN, MINNESOTA, MISSOURI, NEBRASKA, NORTH DAKOTA, OHIO, SOUTH DAKOTA AND WISCONSIN. Send the complete requirements only by mail. No walk-ins.
Incomplete requirements will not be processed and will be returned to the sender. Additional requirements may be requested.

Requirements

  • 1. Letter-request signed by the Informant. Please indicate your contact details (mobile no. and email address).
  • 2. Four (4) originals of duly-accomplished REPORT OF BIRTH (ROB) forms (Please print annotated/filled out PDF form – not handwritten), signed by the Informant and notarized by a local notary.
  • 3. One (1) original and four (4) photocopies of the Birth Certificate from the County Clerk’s office (original will be returned)
  • 4. Four (4) photocopies of the parents’ Marriage Certificate or Marriage Contract (PSA-issued if married in the Philippines), if applicable, and of annulment or divorce documents plus the Marriage Certificate/Contract of the previous marriage, if any
  • 5. Four (4) photocopies of both parents’ passports
  • 6. Four (4) photocopies of a proof of Philippine citizenship of both/either parent, as appropriate, at the time of the child’s birth, such as permanent residency, valid visa, work permit, dual citizenship Identification Certificate, or U.S. Naturalization Certificate of parent/s if they are now American citizens
  • 7. If the child was included in a parent's approved petition for re-acquisition or retention of Philippine citizenship, four (4) photocopies of the child’s Identification Certificate (IC), the parent’s IC, and the parent’s Order of Approval indicating the name of the child as a minor-beneficiary
  • 8. Additional requirements if the parents were not married at the time of birth, and if ROB is filed more than a year after the child was born (Please see below)

  • Send the above-mentioned requirements by mail to the Philippine Consulate General with address at 122 S Michigan Ave, Suite 1600, Chicago, IL 60603. No walk-ins. Include a self-addressed return envelope (with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, or with pre-paid mailing envelope from a private courier of choice [except FedEx]), and a non-refundable processing fee of $25.00 (money order or cashier’s check payable to “Philippine Consulate General"). Personal checks and credit cards are not accepted.
    If the child will use the surname of the father:
  • 1. One (1) original and three (3) photocopies of the Affidavit of Admission of Paternity (AAP) executed by the Father (notarized by a local notary and apostillized (Apostille) by the concerned US government office, or may be notarized at the Consulate- please request an appointment via chicagopcg@att.net )
  • 2. One (1) original and three (3) photocopies of the Affidavit to Use the Surname of the Father (AUSF) (notarized by a local notary and apostillized (Apostille) by the concerned US government office, or may be notarized at the Consulate- please request an appointment via chicagopcg@att.net)
    1. • Executed by the Mother, if the child is below 7 years old
    2. • Executed by the child and attested by the mother, if the child is between 7 and 17 years old
    3. • Executed by the child if 18 years old and above
  • 3. Additional $25.00 for the Certificate of Registration (total of $50.00 with the ROB processing fee). If said documents will be notarized at the Consulate, they will be subject to a separate fee.

  • If the parents got married after the child’s birth:
  • 1. One (1) original and three (3) photocopies of the Joint Affidavit of Legitimation executed by both parents (notarized by a local notary)
  • If the child will use the surname of the father:
  • 1. One (1) original and three (3) photocopies of the Affidavit of Delayed Registration executed by the Informant (notarized by a local notary) explaining the reason/s for the delayed registration