Consular Processing: Monday to Friday, 9:00 AM – 4:00 PM

Report of Death


Reporting the Death of a Filipino national abroad is the recording of such vital event with the Philippine Statistics Authority (PSA) through the Consulate.

The Consulate General only accepts Death Certificates issued by the following States: ILLINOIS, INDIANA, IOWA, KANSAS, MICHIGAN, MINNESOTA, MISSOURI, NEBRASKA, NORTH DAKOTA, OHIO, SOUTH DAKOTA AND WISCONSIN. Send the complete requirements only by mail. No walk-ins.
Incomplete requirements will not be processed and will be returned to the sender. Additional requirements may be requested.

Downloadable Forms

Report of Death
Affidavit of Delayed Registration

For related concerns,
please inquire via the email address: chicagopcg@att.net
(EMAIL SUBJECT: ROD)

Requirements

  • 1. Letter-request signed by the Informant. Please indicate your contact details (mobile no. and email address).
  • 2. Five (5) originals of duly-accomplished REPORT OF DEATH (ROD) forms (Please print annotated/filled out PDF form – not handwritten), signed by the Informant and notarized by a local notary.
  • 3. One (1) original and five (5) photocopies of the Death Certificate from the County Clerk’s office (original will be returned)
  • 4. Five (5) photocopies of the latest Philippine passport of the deceased
  • 5. Five (5) photocopies of a proof of Philippine citizenship of the Filipino national, as appropriate, at the time of death, such as permanent residency, valid visa, work permit, or dual citizenship certificate
  • 6. Additional requirement if ROD is filed more than a year after the Filipino national’s death (Please see below)

  • Send the above-mentioned requirements by mail to the Philippine Consulate General with address at 122 S Michigan Ave, Suite 1600, Chicago, IL 60603. No walk-ins. Include a self-addressed return envelope (with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, or with pre-paid mailing envelope from a private courier of choice [except FedEx]), and a non-refundable processing fee of $25.00 (money order or cashier’s check payable to “Philippine Consulate General"). Personal checks and credit cards are not accepted.
  • 1. One (1) original and three (4) photocopies of the Affidavit of Delayed Registration executed by the Informant (notarized by a local notary) explaining the reason/s for the delayed registration
  • Notes: If the deceased was a Filipino national, Report of Death should also be filed. Send the complete requirements only by mail. No walk-ins. and must be received by the Consulate at least seven (7) working days before the flight. Incomplete requirements will not be processed and will be returned to the sender. Additional requirements may be requested.

  • 1. Letter-request signed by the next-of-kin (NOK) with attached proof of NOK status (copy of Marriage Contract or Birth Certificate). Please indicate your contact details (mobile no. and email address.
  • 2. Five (5) copies of Shipment Information with the following details (3 copies only if the deceased was a non-Filipino):
    1. • Flight/shipment schedule
    2. • Consignee’s name, Philippine address and phone/mobile number
    3. • Family member’s (or contact person’s) US address (indicate relationship to the deceased)
  • 3. Five (5) photocopies of a proof of Philippine citizenship if the deceased was a Filipino national, as appropriate, at the time of death, such as passport and permanent residency, valid visa, work permit, dual citizenship certificate; or three (3) photocopies of passport if the deceased was a non-Filipino
  • 4. One (1) original and four (4) photocopies of the Death Certificate from the County Clerk’s office (original and 2 photocopies only if the deceased was a non-Filipino)
  • 5. One (1) original and four (4) photocopies of the Burial Transit Permit (usually a 4x8” card or paper permit for transport of human remains)- original and 2 photocopies only if the deceased was a non-Filipino
  • 6. One (1) original and four (4) photocopies of a notarized Embalmer’s Certificate stating that the body was duly embalmed and is in sanitary condition for shipment abroad (original and 2 photocopies only if the deceased was a non-Filipino)
  • 7. One (1) original and four (4) photocopies of a notarized Mortuary Certificate stating that the casket contains only the remains of the deceased (original and 2 photocopies only if the deceased was a non-Filipino)
  • 8. One (1) original and four (4) photocopies of a notarized Health Department Certificate stating that the deceased did not die of contagious disease (original and 2 photocopies only if the deceased was a non-Filipino)


  • Send the above-mentioned requirements by mail to the Philippine Consulate General with address at 122 S Michigan Ave, Suite 1600, Chicago, IL 60603. No walk-ins. – They should be received by the Consulate at least seven (7) working days before the flight. Include a self-addressed return envelope (with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, or with pre-paid mailing envelope from a private courier of choice [except FedEx]), and a non-refundable processing fee of $25.00 (money order or cashier’s check payable to “Philippine Consulate General”). Personal checks and credit cards are not accepted.
    Notes: : If the deceased was a Filipino national, Report of Death should also be filed. Send the complete requirements only by mail. No walk-ins and must be received by the Consulate at least seven (7) working days before the flight. Incomplete requirements will not be processed and will be returned to the sender. Additional requirements may be requested.

  • 1. Letter-request signed by the next-of-kin (NOK) with attached proof of NOK status (copy of Marriage Contract or Birth Certificate). Please indicate your contact details (mobile no. and email address.
  • 2. Five (5) copies of Shipment Information with the following details (3 copies only if the deceased was a non-Filipino):
    1. a. Flight/shipment schedule
    2. b. Mode of shipment (cargo, courier or to be hand-carried)
    3. c. Consignee’s name, Philippine address and phone/mobile number, OR the name of person who will bring the remains (and the relationship with the deceased)
    4. d. Family member’s (or contact person’s) US address (indicate relationship to the deceased)
  • 3. Five (5) photocopies of a proof of Philippine citizenship if the deceased was a Filipino national, as appropriate, at the time of death, such as passport and permanent residency, valid visa, work permit, dual citizenship certificate; or three (3) photocopies of passport if the deceased was a non-Filipino
  • 4. One (1) original and four (4) photocopies of the Death Certificate from the County Clerk’s office (original and 2 photocopies only if the deceased was a non-Filipino)
  • 5. One (1) original and four (4) photocopies of the Burial Transit Permit (usually a 4x8” card or paper permit for transport of human remains)- original and 2 photocopies only if the deceased was a non-Filipino
  • 6. One (1) original and four (4) photocopies of the Cremation Certificate (original and 2 photocopies only if the deceased was a non-Filipino)
  • 7. One (1) original and four (4) photocopies of a notarized Mortuary Certificate stating that the urn contains only the cremated remains of the deceased (original and 2 photocopies only if the deceased was a non-Filipino)
  • 8. One (1) original and four (4) photocopies of a notarized Health Department Certificate stating that the deceased did not die of contagious disease (original and 2 photocopies only if the deceased was a non-Filipino)


  • Send the above-mentioned requirements by mail to the Philippine Consulate General with address at 122 S Michigan Ave, Suite 1600, Chicago, IL 60603. No walk-ins. – They should be received by the Consulate at least seven (7) working days before the flight. Include a self-addressed return envelope (with appropriate stamps for express or priority mail with tracking numbers via US Postal Service, or with pre-paid mailing envelope from a private courier of choice [except FedEx]), and a non-refundable processing fee of $25.00 (money order or cashier’s check payable to “Philippine Consulate General”). Personal checks and credit cards are not accepted.